DHS COVID-19 PROVIDER GUIDANCE // OCDEL
Announcement C-21 #6: Restoring Child Care Works Invoicing, Attendance, and Payment Policies
Issued: August 12, 2021; Sunset: September 30, 2021
Audience
All Regulated Child Care Providers; Early Learning Resource
Centers (ELRCs); and The Office of Child Development and
Early Learning (OCDEL) Early Learning Resource Center
Program Representatives
Purpose
To provide updated information regarding Child Care Works (CCW) payment to child
care programs participating in CCW and to ELRC staff.
This policy obsoletes ELRC Policy Announcement 20#17 Child Care Works Payment
During the Proclamation of Disaster Emergency and ELRC Policy Announcement 21
#04 Child Care Works Payment During the Novel Coronavirus (COVID-19) in its entirety
effective Sept. 30, 2021.
Background
Governor Wolf’s Proclamation of Disaster Emergency ended, as of June 15, 2021 All
CCW and Child Care regulations and policy exceptions related to Governor Wolf’s
Proclamation of Disaster Emergency must end Sept. 30, 2021. Effective Oct. 1, 2021,
CCW attendance, invoicing and payment policies will be restored.
Discussion
Effective Oct. 1, 2021, CCW payments to child care providers will no longer be based
solely on their current enrollment. All attendance and invoicing policies will be restored
as outlined in Appendix A-Rules for Participation in the Subsidized Child Care Program
in the Certified Provider Agreement. Some key points to remember:
- Child care providers will indicate children’s absences on the monthly invoice as
usual.
- COVID Absences (“CA”) will no longer be used to indicate a COVID-19
related absence.
- A child’s enrollment must be suspended if the child is absent for more than five
consecutive days.
- All absences will count towards the child’s allowable 40 days of absences.
Next Steps
- Child care programs
- Share with staff completing CCW attendance reporting and invoicing.
- Review Appendix A-Rules for Participation in the Subsidized Child Care
Program in the Certified Provider Agreement.
- Share with families receiving CCW.
- Direct any questions to your ELRC.
- ELRCs
- Review and share with appropriate staff.
- Share with families receiving CCW.
- Direct any question to your program representative.