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Child Care Works
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Page Content
Child Care Works
Regulations, Policies, and Documents
S-05 #4 Unemployment Compensation Claims Filed by Relative Neighbor Providers
S-07 #08 PA PreK Counts and Child Care Works — Enrollment and Release of Information Procedures Enrollment Verification Form
S-07 #08 PA PreK Counts and Child Care Works — Enrollment and Release of Information Procedures
S-07 #09 PELICAN and Information Technology
S-09 #05 Care Level for Kindergarten Children Changing from Preschool (PRE) to Young School Age (YSA) Subsidy Provider Letter
S-09 #05 Care Level for Kindergarten Children Changing from Preschool (PRE) to Young School Age (YSA)
S-09 #13 Centers for Disease Control Guidance Regarding Influenza for Early Childhood Programs
S-09 #14 Use of Hand Sanitizers in Early Childhood Programs
S-09 #16 Reporting Child Care Center Closings Due to Influenza
S-09 #17 Excluding and Readmitting Children and Staff with Influenza-Like Illness
S-09 #18 Linking Pennsylvania PreK Counts and Child Care Works Subsidized Child Care PKC and CCW FAQ
S-12 #06 2012-13 In-Home Care Parent Caretaker Provider Agreement
S-12 #05 2012-13 Relative Neighbor Provider Agreement Relative Neighbor Provider Agreement Appendix A
S-12 #05 2012-13 Relative Neighbor Provider Agreement Relative Neighbor Provider Agreement Appendix C
S-12 #05 2012-13 Relative Neighbor Provider Agreement Relative Neighbor Provider Agreement
S-12 #05 2012-13 Relative Neighbor Provider Agreement
S-12 #06 2012-13 In-Home Care Parent Caretaker Provider Agreement Form Appendix A
S-12 #06 2012-13 In-Home Care Parent Caretaker Provider Agreement Form Appendix C
S-12 #06 2012-13 In-Home Care Parent Caretaker Provider Agreement Form Parent Caretaker Postcard
S-12 #06 2012-13 In-Home Care Parent Caretaker Provider Agreement Form
S-12 #06 2012-13 In-Home Care Parent Caretaker Provider Agreement
S-12 #07 Regulated Provider Agreement Form Appendix A
S-12 #07 Regulated Provider Agreement Form Appendix B
S-12 #07 Regulated Provider Agreement Form Appendix C
S-12 #07 Regulated Provider Agreement Form Appendix D
S-12 #07 Regulated Provider Agreement Form Appendix E
S-12 #07 Regulated Provider Agreement Form Appendix F
S-12 #07 Regulated Provider Agreement Form Provider Letter
S-12 #07 Regulated Provider Agreement Form
S-12 #07 Regulated Provider Agreement
S-13 #02 Fiscal Year 2012-13 Child Care Information Services Grantees List of Grantees
S-13 #02 Fiscal Year 2012-13 Child Care Information Services Grantees Service Areas
S-13 #02 Fiscal Year 2012-13 Child Care Information Services Grantees
S-15 #03 Early Head Start — Child Care Partnership Grants
S-16 #01 2016 Income Limits and Copayment Guidelines FPIG Co-Pay Income Chart
S-16 #01 2016 Income Limits and Copayment Guidelines
S-16 #02 2016 Grant Announcement Budget Rider
S-16 #02 2016 Grant Announcement
S-17 #01 2017 Income Limits and Co-Payment Guidelines FPIG Copay Income Chart
S-17 #01 2017 Income Limits and Co-Payment Guidelines
S-17 #02 2017 - 2018 Grant Announcement Budget Rider
S-17 #02 2017 - 2018 Grant Announcement
#13-05 Child Care Information Services Key Staff Diversion or Replacement Request Form
#15-09 Child Protective Services Law - New Requirements for Criminal History Certifications Employees Disclosure Statement
#15-09 Child Protective Services Law - New Requirements for Criminal History Certifications Employees Questions and Answers
#15-09 Child Protective Services Law - New Requirements for Criminal History Certifications Employees
#16-06 Child Care Information Services Monitoring Process for Program Year 2016-17 Record Review Worksheet Instructions
#16-06 Child Care Information Services Monitoring Process for Program Year 2016-17 Standards and Objectives
#16-06 Child Care Information Services Performance Standards and Objectives - Monitoring Process for Program Year 2016-17 Record Review Worksheet
OCDEL External Data Request Form
Policy Communications
#07-17 CareCheck Indicated Child Abuse and Duplicated Requests
#10-06 Verification of Child's Age, Family Size and Composition
Verification Table
# 10-18 Adding an Additional Parent/Caretaker (p/c) to the Household
# 10-12 Military Parents/Caretakers
Military Parent Subsidy Application
Military Provider Application Printout
W-9 Military Providers
NACCRRA fax coversheet - Military Parents
# 10-11 Change in Primary Caretakers
#10-10 Posting of Information Regarding the Fraud Tip Line
Fraud Tip Line Flyer
Fraud Tip Line Brochure
#11-13 Former TANF (FT) Eligibility for Families with Active Sanctions when Temporary Assistance to Needy Families (TANF) Benefits End
#11-12 Former TANF Work-Hour Requirement
#11-08 Clarification on Collection of Tempory Assistance for Needy Families (TANF) & Food Stamp (FS)-SNAP Child Care Overpayments
TANF/FS Child Care - Family Receiving Care - Initial Repayment Letter
TANF/FS Child Care - Family Receiving Care - 2nd Repayment Letter
#11-07 Preparing for Appeal Hearings related to Food Stamp (FS)/SNAP Child Care Ending and Training Activity vs Employment
Relevant Sections in 7 CFR 273.7 & State Regs
#12-04 Child Care Subsidy for Required Online Classes at an Accredited College/University when the Parent/Caretaker must be Online during Specifically Scheduled Times
#12-07 Overpayment Calculation Requirements
Overpayment Calculation — Examples
Enrollments and Associated Payments Report — RE317: Job Aid
Enrollments and Associated Payments Report — RE317
Parent Guide - Understanding the Enrollments and Associated Payments Report - RE317
#12-19 Subsidy Suspension under the Temporary Assistance for Needy Families (TANF) Child Care Program
#12-22 Relative/Neighbor Approval Timeline
#12-23 Provider Attendance Tracking
#12-24 Provider "No Change" Policy Clarification
Daily Attendance Log
Provider No Change Letter
#12-26 Additional Provider Negative Sanction Actions
#13-04 Withholding Overpayment Notices Associated with Fraud Referrals
#13-06 UPDATED Revisions to Confirmation Notice Regarding Ineligible Provider (30 days)
#13-08 REMINDER - Office of the Inspector General (OIG) Referrals for Cases on the Waiting List (WL)
#13-17 Generating a Second Adverse Action (AA) Notice
#14-02 Determining Eligibility for AmeriCorps Members (Volunteers)
#14-06 Promoting Health Insurance for Children
#15-02 Child Protective Serices Law - New Requirements for Criminal History Clearances and Mandated Reporter Training for Relative/Neighbor Providers
Mandated Reporter Training Required Flyer
Accessing Provider Training on the PA Early Learning Keys to Quality Website
Q & A
#15-03 Supplemental Nutrition Assistance Program and Training Program Changes
#15-04 Self-Employment
Employment Verification Form
Identifying Self-Employment
Anticipated Self-Employment Income and Schedule of Care
Notarized Statement of Self-Employment Income
#15-15 Revised Relative/Neigbor (R/N) Participation in the Child and Adult Care Food Program (CACFP)
CACFP-Relative Neighbor brochure
#15-16 Child Protective Services Law-Clarification - Requirements for Criminal History Certifications and Mandated Reporter Training for Relative/Neighbor Providers
Child Protective Services Law Requirements for Relative Neighbor Providers
Child Protective Services Law Requirements for Relative Neighbor Providers - Spanish
Instructions for New Providers - Obtaining Federal Criminal History Clearances and Completing Mandated Reporter Training
Instructions for New Providers - Obtaining Federal Criminal History Clearances and Completing Mandated Reporter Training - Spanish
#15-17 Accessing Provider Training on the Pennsylvania Early Learning Keys to Quality Website
Accessing Provider Training on the Pennsylvania Early Learning Keys to Quality Website
#15-18 Changes Impacting Relative/Neighbor Providers
Letter to Current R/N Providers
Family Child Care Home Providers Readiness Screening Tool
Family Child Care Home - Certificate of Occupancy Tip Sheet
#15-20 Twelve Month Redetermination Letter and Income Limits Chart
Income Limits Chart
Parent Letter Twelve Month Redetermination
#15-21 Changes to Relative and Neighbor Provider Policy - Parent Impact
Parent/Caretaker (p/c) Letter explaining the impact of the change in policy
Parent/Caretaker Attestation
#16-08 - 2016 Market Rate Survey
Instructions for Registering as a New User In Provider Self Service
Letter to Provider
Letter to Provider - Spanish
#16-09 Early Head Start-Child Care Partnerships
OCDEL Announcement #15-02 EHS-CCP dated September 21, 2015
List of participating EHS-CCP providers
#16-15 Federal Criminal History Clearance Rate Decrease
Instructions for New Providers: Obtaining Federal Criminal History Clearances and Completing Mandated Reporter Training - English
Instructions for New Providers: Obtaining Federal Criminal History Clearacnes and Completing Mandated Reporter Training - Spanish
Child Protective Services Law Requirement for Relative Providers - English
Child Protective Services Law Requirement for Relative Providers - Spanish
#16-16 Child Care and Development Block Grant Outstanding Policy Clarifications - Processing Redeterminations, in order to provide additonal information regarding how to handle changes in co-payment
#16-17 Child Care and Development Block Grant Outstanding Policy Clarifications - Prioritized Waiting List
#16-19 Child Care and Development Block Grant Outstanding Policy Clarifications - Homelessness Waivers, in order to provide additional information regarding processing homelessness waivers
Homeless Verification Form
#16-20 Child Care Development Block Grant Outstanding Policy Clarifications - Processing Leave Periods
#17-01 Regulated Out-of-State Provider Verification of Legal Operation
Verification of Legal Operation Letter
Regulated Out-of-State Provider Child Care Facility Information
Federal Tax Information Out-of-State Child Care Facility
#17-02 Provider Self Service Brochures
PUB 591 Child Care and Early Learning Provider Self Service
PUB 591 S Child Care and Early Learning Provider Self Service_Spanish
Pub 592 - The Benefits of Online Attendance Tracking
Pub 592 S – The Benefits of Online Attendance Tracking-Spanish
#17-03 Provider Agreement Appendix B Provider's Closed Days and attachments
Message to send to all regulated out-of-state subsidized child care providers with active agreements
Letter to send to all regulated in and out-of-state subsidized child care providers with active agreements
FY 2017-18 Regulated Agreement Appendix B: Provider's Closed Days
#17-04 PELICAN Child Care Works School-Age Flip
In-Home Provider Agreements and Documents
In-Home Care Parent/Caretaker Provider Agreement
In-Home Care Parent/Caretaker Provider Agreement Appendix A
In-Home Care Parent/Caretaker Provider Agreement Appendix C
In-Home Care Parent/Caretaker Postcard
Note to In-Home Care Parents
Out-of-State Providers Documents
Regulated Out-of-State Provider Child Care Facility Information
Regulated Out-of-State Child Care Facility Information - Spanish
Federal Tax Information Out-of-State Child Care Facility
Verification of Legal Operation Letter
Regulated Provider Agreement and Documents
Regulated Provider Agreement
Regulated Provider Agreement Appendix A: Rules for Participation in the CCIS Subsidized Child Care Program
Regulated Provider Agreement Appendix B: Provider's Closed Days
Regulated Provider Agreement Appendix C: CCIS Subsidized Child Care Provider's Reported Rates, FY 2016-17 (Regulated Providers Only)
Regulated Provider Agreement Appendix D: Nondiscrimination Clause
Regulated Provider Agreement Appendix E: Multiple Locations
Regulated Provider Agreement Appendix F: Payment Rate Calculations
Regulated Provider Agreement Appendix G: Provider Service Schedule
Relative Provider Agreement and Documents
Relative Provider Agreement
Relative Provider Agreement Appendix A - Rules for Payment in the Subsidized Child Care Program
Relative Provider Agreement Appendix C - Participation Standards for R/N Providers
Relative Provider Agreement Appendix D - Parent and Related Provider Attestation of Relationship to Child
Policy and Procedure Manuals
100 - Grants
101 - Definitions
102- Performance Monitoring
103 - General Operational Information
104 - Use of PELICAN CCW
105 - Use of CIS
106 - PELICAN CCW Troubleshooting Guide
107 - Reserved - no documents
108 - Budget Revisions
109 - Funds Management
110 - CCIS Invoices/Payments
111 - Recaps
112 - Annual Activities
200 - Resource & Referral
300 - Regulated Provider Management
301 - R/N Provider Management
302 - In-Home Care Provider Management
304 - Reserved - no documents
305 - Provider Payments
306 - Provider Overpayment and Recovery
400 - TANF
401 - SNAP
402 - Former TANF
403 - Head Start Special Eligibility
404 - Low Income
405 - Self-employment
406 - Income
407 - Reserved - no documents
408 - Enrollments and Co-payments
409 - Override Eligibility and Enrollment Rules
410 - Transferring a Case
411 - Closing and Reopening a Case
412 - P/C Overpayment and Recovery
413 - Disqualification
414 - Appeal & Fair Hearing
415 - Domestic and Other Violence
416 - Teen Parents: Low Income Former TANF Child Care
500 - Correspondence
600 - Reports