DHS COVID-19 PROVIDER GUIDANCE // OLTL
Coronavirus Aid, Relief, and Economic Security Act (CARES Act) Funding for Office of LongTerm Living (OLTL) Licensed Personal Care Home (PCH) and Licensed Assisted Living
Residences (ALR) Providers
Issued: June 22, 2020
Governor Wolf signed Act 24 of 2020, which allocates funding from the federal Coronavirus Aid,
Relief, and Economic Security Act – also known as the CARES Act. Act 24 established funding
from the CARES Act to be used to cover necessary COVID-19 related costs for identified persons
and entities incurred between March 1, 2020 and November 30, 2020. Act 24 includes
$457,000,000 of COVID-19 relief funds for providers of Long-Term Living Programs. To qualify
for the one-time payment, the person or entity must be in operation as of March 31, 2020.
This funding will be used to provide the following payments to providers of PCH and ALR
- PCH/ALR COVID-19 Payment
The total funds available for a one-time COVID-19 payment to PCHs and ALRs pursuant
to Act 24 (PCH/ALR COVID-19 Payment) is $45,000,000. Each PCH or ALR or PCH/ALR
COVID-19 payment is calculated by the dividing the licensed occupancy of the PCH or
ALR, as determined by the Department of Human Services’ (Department) most recent
inspection on or before April 1, 2020 by the total licensed occupancy of all ALRs,
including those with a special care designation, and PCHs, as determined by the
Department’s most recent inspection on or before April 1, 2020 to obtain a facility
specific quotient for each PCH and ALR. Each facility’s quotient is multiplied by
$45,000,000 to determine its payment amount.
- PCH Serving SSI Residents COVID-19 Payment
The total funds available for a one-time payment to PCHs pursuant to Act 24 (PCH
COVID-19 Payment) is $5,000,000. Each PCH COVID-19 Payment is calculated by dividing
the number of individuals for whom the PCH received a state Supplemental Security
Income (SSI) payment from the Department in March 2020 divided by the total of all
PCHs’ individuals for whom a state SSI payment was made by the Department in March
2020 to obtain a PCH specific quotient. Each PCH’s quotient is multiplied by $5,000,000
to determine its payment amount.
OLTL is preparing for the distribution of the funds as one-time payments to PCHs and ALRs.
Payment information will be posted to the Department’s website..
Providers enrolled in MA do not need to submit requests for the funding. All currently enrolled NFs will receive the funding provided they meet the criteria as described above. NFs who are not currently enrolled with MA must supply their federal tax identification number (FEIN) in order for payment to be made. NF, who are not enrolled in MA, must complete the attached form and email it to the Department at: firstname.lastname@example.org by July 31, 2020. Providers may also fax the form to the OLTL Bureau of Finance at 717-787-2145. Checks will be issued and mailed after the form is received
It is important to note that Act 24 of 2020 requires these funds to be expended by November
30, 2020 or returned to the commonwealth. Additionally, these funds must be used for
COVID-19 related expenses incurred between March 1, 2020 and November 30, 2020.
Providers must keep documentation to prove that these funds were used for their response
to the COVID-19 pandemic in case of an audit. Any person or entity accepting a COVID-19
payment agrees to provide documentation to the Department, upon request, for purposes of
determining compliance with Act 24 requirements. Instructions on expenditure reporting will
be provided in the future.
Providers are advised to review guidance for eligible expenses on the U.S. Department of Treasury website: