DHS COVID-19 PROVIDER GUIDANCE // OCDEL
Announcement C-21-07: COVID-19 Policy Updates
Issued: August 31, 2021; Effective: September 7, 2021; Sunset: December 10, 2021
Audience
Certified Child Care Providers;
Early Learning Resource Centers;
Office of Child Development and Early Learning Staff
Purpose
To communicate the release of an Order of the Acting Secretary of the Pennsylvania Department ofHealth Directing Face Coverings in School Entities (Order) and expectations for compliance by
certified child care facilities as well as provide clarification of ongoing reporting requirements related
to COVID-19. The order applies to all child care providers licensed by the Department of Human
Services.
This announcement replaces announcement C-21-04 Best Practices for Child Care FacilitiesOperating During the Novel Coronavirus in its entirety.
Background
COVID-19 continues to impact Pennsylvania, including a new variant, B.1.617.2 (Delta). To support
the safe return of children to school, early learning settings and child care, on Aug. 30, 2021, the
Acting Secretary of Health issued an Order for all individuals 2 years and older in school entities to
wear a face covering while indoors in a school entity. The definition of “school entity” in the Order
includes all child care providers licensed by the Department of Human Services
Discussion
The COVID-19 virus continues to impact Pennsylvania, with COVID-19 cases, hospitalizations, and
deaths on a sharp rise. Despite the Centers for Disease Control and Prevention’s (CDC)
recommendation that all K-12 schools, child care and other early learning settings should require
masks, many entities are not following the CDC’s recommendations. There is evidence that
indicates community masking is effective in reducing the spread of COVID-19. Further, research
supports that mask wearing has no significant adverse health effects for wearers. More information
on the effectiveness of mask wearing, including citations and published research, can be found on
the Centers for Disease Control and Prevention (CDC) website.
The Acting Secretary of Health’s Order will be effective Sept. 7, 2021. School entities should comply
with the Order on or before that date. Effective Sept. 7, 2021, child care certification representatives
(reps) conducting inspections or complaint investigations will cite child care facilities operating out of
compliance with the Order. The citations for non-compliance with the Order will be issued under 55
Pa. Code §3270.14, 3270.21, §3280.14, 3280.20, and §3290.18, all pertaining to compliance with
“pertinent laws and regulations” and “general health and safety.”
COVID-19 has been identified by the Department of Health as a communicable disease. Child care
programs are required to report positive COVID-19 cases utilizing the DHS Licensed Facility COVID
Data Tool and reporting to child care certification staff and informing parents of suspected outbreaks.
Certification reps will continue to cite programs for failure to report cases of COVID-19.
To assist child care providers with continued compliance with these requirements, OCDEL has
provided a COVID-19 Certification Requirements: OCDEL Guidance Chart (See Appendix A). The
chart outlines the areas of compliance, legal citation, and regulatory language.
Face Mask
The Order requires individuals to wear a "face covering." "Face covering" means covering of the nose
and mouth with material that is secured to the head with ties, straps, or loops over the ears or is
wrapped around the lower face.
While procedural and surgical masks intended for health care providers and first responders, such as
N95 respirators, meet those requirements, these specialized masks should be reserved for
appropriate occupational and health care settings.
Regardless of vaccination status, individuals two and older must wear a face covering while in school
entities unless they meet one of the following exceptions in Section 3 of the Order:
- If wearing a face covering while working would create an unsafe condition in which to operate
equipment or execute a task as determined by local, state, or federal regulators or workplace
safety guidelines.
- If wearing a face covering would either cause a medical condition, or exacerbate an existing
one, including respiratory issues that impede breathing, a mental health condition or a
disability.
- When necessary to confirm the individual’s identity.
- When working alone and isolated from interaction with other people with little or no expectation
of in-person interaction.
- If an individual is communicating or seeking to communicate with someone who is hearingimpaired or has another disability, where the ability to see the mouth is essential for
communication.
- When the individual is under two (2) years of age.
- When an individual is:
- Engaged in an activity that cannot be performed while wearing a mask, such as eating and
drinking, playing an instrument that would be obstructed by the face covering; or
- Participating in high intensity aerobic or anerobic activities, including during a physical
education class in a well-ventilated location and able to maintain a physical distance of six
feet from all other individuals.
- When a child/student is participating in a sports practice activity or event, whether indoors or
outdoors.
When face coverings are not being worn, utilizing additional prevention strategies, such as physical
distancing and increased ventilation, become even more essential to protect students, teachers, and
staff. For instance, when possible, move a classroom outdoors or to a larger space such as a
gymnasium.
Reporting Diseases
On Aug. 28, 2020, OCDEL launched the Licensed Facility COVID Data Collection Tool. Child care
providers must continue to use the COVID Data Collection Tool and notify their designated
certification rep of exposure and/or new positive cases of COVID-19. Utilize the link above for the
most recent information relating to this tool. Facilities who do not have access to the COVID Data
Collection Tool will inform their DHS certification rep to ensure the information is entered into the
COVID Data Collection Tool by DHS personnel.
In all instances when reporting to DHS, provide:
- The name of the facility;
- The address of the facility including the county;
- The number of cases; and
- Identify if the positive case or cases are a facility person, child, family member, or
household member (of a GCCH or FCCH).
- This information must immediately be reported to your Certification Representative
or the appropriate Regional Office which can be found here.
- In addition, programs located in any of the following 6 counties or 4 municipalities
with local health departments must report to their respective local health department
listed below. All other programs must report to the PA Department of Health, 1-877-
PA-HEALTH or 1-877-724-3258.
Remain Informed
The CDC COVID resource pages are recommended as the primary source of up-to-date and
accurate information. As recommendations regarding the mitigation of COVID-19 continue to evolve,
child care providers are urged to stay up-to-date on the most recent CDC Guidance for OperatingChild Care. As OCDEL identifies updates to the CDC guidance, the weekly Certification RECAP will
be used to flag new information for providers. To sign up for weekly RECAP updates visit
CERTIFICATION SERVICES NEWS – THE PENNSYLVANIA KEY (pakeys.org).
Next Steps
Child care providers must:
- Read this Announcement and share with appropriate staff.
- Implement plans to comply with the Acting Secretary of Health’s Order on or before
Sept. 7, 2021.
- Stay up to date on the most recent CDC Guidance for Operating Child Care.
- For additional resources on COVID-19 developed for early learning programs in
Pennsylvania click here.
- Direct all questions and comments to your child care Certification Regional Office.
Certification Regional Office of Child Development and Early Learning:
- Central Region 800-222-2117
- Northeast Region 800-222-2108
- Southeast North and Southeast South Region 800-346-2929
- Western Region 800-222-2149
Appendix A COVID-19 Certification Requirements: OCDEL Guidance Chart
Area of Compliance
| Provider Type
| Legal Citation
| Regulatory Language
|
Wearing a face
mask | Child Care Center
Group
Child Care
Homes (GCCH)
Family Child Care
Homes (FCCH) | 55 Pa. Code §3270.14
55 Pa. Code §3280.14
| A facility shall be operated in conformity
with applicable Federal and State laws and
regulations. State agencies whose
regulations may relate to the operation of a
facility include the Department of
Environmental Resources, the Department
of Labor and Industry, the Department of
Health, the Department of Education and
the Department of Transportation
|
55 Pa. Code §3270.21
55 Pa. Code §3280.20
55 Pa. Code §3290.18
| Conditions at the facility may not pose a
threat to the health or safety of the children
|
Reporting
diseases
(positive
COVID-19
cases)
| Child Care Center
Group Child Care
Homes (GCCH)
Family Child Care
Homes (FCCH)
| 55 Pa. Code §3270.136(d)
55 Pa. Code §3280.136(d)
55 Pa. Code §3290.136(d)
| A facility person who knows of a
communicable disease for which 28 Pa.
Code Chapter 27 (relating to
communicable and noncommunicable
diseases) requires reporting, or who
knows of a group expression of an illness
which may be of public concern, whether
or not it is known to be of a communicable
nature, shall report it promptly to the
appropriate division of the Department of
Health as specified in Chapter 27, or to a
local department of health
|
Utilizing the
DHS Licensed
Facility COVID
Data Tool
and/or
reporting to
child care
certification
staff
| Child Care Center
Group
Child Care
Homes (GCCH)
Family Child Care
Homes (FCCH)
| 55 Pa. Code §3270.136(d)
55 Pa. Code §3280.136(d)
55 Pa. Code §3290.136(d)
| A facility person who knows of a
communicable disease for which 28 Pa.
Code Chapter 27 (relating to
communicable and noncommunicable
diseases) requires reporting, or who
knows of a group expression of an illness
which may be of public concern, whether
or not it is known to be of a communicable
nature, shall report it promptly to the
appropriate division of the Department of
Health as specified in Chapter 27, or to a
local department of health
|
Informing
parents of
suspected
outbreaks
| Child Care Center
Group
Child Care
Homes (GCCH)
Family Child Care
Homes (FCCH)
| 55 Pa. Code §3270.136(b)
55 Pa. Code §3280.136(b)
55 Pa. Code §3290.136(b)
| The operator shall inform parents of
enrolled children when there is a
suspected outbreak of a communicable
disease or an outbreak of an unusual illness that represents a public health
emergency in the opinion of the
Department of Health
|