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​Office of Children, Youth, and Families

Bureau of Budget and Fiscal Support

The Bureau of Budget and Fiscal Support (BBFS) provides support functions for OCYF and county child welfare agencies, including: invoicing for state and federal revenue; budgeting; personnel; management of federal grants and revenue; fulfillment of needs-based budget mandates; and administrative, financial and operational support. The BBFS increases fiscal accountability through cost reporting, recovery, containment, justification, and redistribution.

In conjunction with program and policy staff, the BBFS develops and updates federal and state plans under Titles IV-B and IV-E of the Social Security Act and monitors implementation of these programs.

The BBFS provides leadership during program reviews and state / federal audits, including gathering financial and program support information, issuing responses, and acting as a liaison with other commonwealth partners.

The BBFS also provides leadership in setting fiscal policy related to allowable state and federal expenditures at the county level, and related state and Title IV-B and IV-E expenditures at the program level. The BBFS prepares, analyzes, and submits financial information for the development of OCYF's operating budget, including grants and subsidies, as well as the needs-based budget. For the general operating budget, the BBFS serves as the lead with regard to all child welfare personnel, operating, fixed asset procurement, and leasing activities.

Melissa Erazo, Bureau Director 
Bureau of Budget and Fiscal Support 
Tel: 717-783-3856

Bureau of Child and Family Services

The Bureau of Children and Family Services (BCFS) is primarily responsible for monitoring the delivery of services by county and private children and youth social service agencies, including foster care agencies, adoption agencies, and supervised independent living facilities throughout the commonwealth. Oversight of these programs is conducted by the four OCYF Regional Offices.

Essential functions and responsibilities of the regional offices:

• Monitoring, licensing and providing technical assistance to the public and private children and youth social service agencies;
Investigating child abuse when the alleged perpetrator is a county agency employee or one of its agents;
Ensuring regulatory compliance of agencies by investigating complaints and conducting annual inspections;
• Assisting county and private agencies in the interpretation and implementation of DPW regulations;
Conducting reviews of all Child Fatalities and Near Fatalities as a result of suspected child abuse that occur within the Commonwealth;
• Providing recommended levels of funding for CCYAs as a result of programmatic analysis of the county's Needs Based Plan and Budget Submission;
Provide State Leadership in the Quality Service Reviews of county agencies;
Responding to inquiries and providing information to families, providers, stakeholders and the general public regarding the statutes, regulations and DPW requirements and processes for operating a public or private children and youth agency, foster care agency or adoption agency;
Inspecting and monitoring regulated agencies for continual compliance;
Providing technical assistance and consultation to agencies;
Conducting complaint investigations to determine validity of allegations, and performing follow-up as needed;
Reviewing applications for new agencies from prospective providers;
Preparing detailed reports of survey findings, recommendations for licensure status, and enforcement actions; and
Providing information regarding the certification or licensing history of an agency.

Program Improvement Logic Model Matrix

Caitlin Robinson, Director 
Bureau of Child and Family Services 
Tel: 717-787-4756