The information below is related to Background Checks/Certifications for:
PENNSYLVANIA CHILD ABUSE HISTORY CLEARANCE INSTRUCTIONS
Requirements for clearances (effective July 1, 2015):
For more information, visit Keep Kids Safe.
Online Child Abuse History Clearance
Creating an account and submitting your clearance application online will give you immediate access to your results or the status of your results if your results cannot be processed immediately.
Organizations who want to set up business accounts must first register for a Business Partner User account using the “Organization Account Access” link on the Child Welfare Portal. Organization accounts will allow businesses and organizations to purchase child abuse history clearance payment codes and distribute those codes to applicants. When an applicant uses a code given to them by an organization, the organization will have access to the applicant’s child abuse history clearance results once those results are processed.
Paper submissions of the Pennsylvania Child Abuse History Clearance application will still be accepted for anyone who may not have access to the internet. Submit paper applications to:
ChildLine and Abuse Registry
Pennsylvania Department of Human Services
PO Box 8170
Harrisburg, PA 17105-8170
NOTE: ALL information that has been entered directly onto the application will be lost if you close the application prior to printing it (if your computer does not have a licensed version of the Acrobat Adobe software).
Once the application is received in the ChildLine and Abuse Registry’s Verification Unit, the results of the Pennsylvania Child Abuse History Clearance will be mailed to the applicant’s address that was noted on the application within 14 days from the date that the application is received in the ChildLine Verification Unit.
An applicant can request that a Pennsylvania Child Abuse History Certification result be mailed to an organization by completing a Consent Release of Information Authorization Form. Both the applicant and organization must sign the form and the form must be attached to a paper Child Abuse History Certification application submitted via mail in order for the results to be released to the organization. Older versions of the Consent Release Form without a signature line for the organization will continue to be accepted until May 31, 2016. After this date, Consent Release Forms without a signature line for organizations will no longer be accepted and the certification result will be returned directly to the applicant, not the organization.
Note: Results cannot be sent to someone other than the applicant if applying for a Child Abuse History Certification electronically via the online link above. If an organization pays the application fee, they will have the ability to access an applicant’s results online if they set up a business account and provide the pre-paid code to the applicant.
For questions related to the Pennsylvania Child Abuse History Clearance, please contact the ChildLine Verification Unit at 717-783-6211 or toll free at 1-877-371-5422.
PENNSYLVANIA STATE POLICE CRIMINAL RECORD CHECK INSTRUCTIONS
There are two methods of requesting a Criminal Record.
Applicants can also go to the Pennsylvania Access To Criminal History website and apply for their criminal record check online with the Pennsylvania State Police.
If you have questions about the Pennsylvania State Police Request for Criminal Record Checks form for employment (SP4 164) or to volunteer (SP4-164A), please call: (717) 783-9973 or toll free 1-888-783-7972.
FEDERAL BUREAU OF INVESTIGATION (FBI) CRIMINAL BACKGROUND CHECK INSTRUCTIONS
The Pennsylvania Department of Human Services utilizes Cogent Systems to process fingerprint-based FBI criminal background checks. The fingerprint based background check is a multiple step process. For question about your FBI clearance, please contact the FBI/Adam Walsh Unit at 717-783-6211 or 1-877-371-5422.
The Pennsylvania Department of Education also utilizes Cogent Systems to process fingerprint based FBI criminal background checks for prospective employees of public and private schools. Under Act 114 of 2006, ALL prospective school employees, school contractors and student teachers are to use the Pennsylvania Department of Education system. This includes but is not limited to: Teachers, School Administrators, Substitute Teachers, Teaching Assistants, PIAA Sports Officials, School Bus Drivers, and Student Teachers.
For more information regarding Act 114, and background check requirements for public schools, private schools and student teachers go to the Pennsylvania Department of Education website or email the Pennsylvania Department of Education.
If you have questions about the FBI Cards for School Employees (FD 258), please call: (717) 783-3750.
PLEASE NOTE: the Commonwealth is transitioning to a new supplier for fingerprint-based background checks, MorphoTrust USA, LLC. This transition is in its early stages and details will be provided as they become available. Livescan technology will continue to be used for electronic, digital fingerprinting by the new contracted supplier.
If you would like your location to remain a Commonwealth affiliated fingerprinting site, please refer to the MorphoTrust Website for information about Partnership. At the bottom of that page is a link to their Partner Inquiry Form, where you can express interest by providing them with your business’ information. Your inquiry will go to their Partner Team for follow up. If there is no need in your specific area, you will receive an email letting you know that MorphoTrust will hold onto your information until a need arises.